RECORD
OF MINUTES OF THE REGULAR MEETING OF THE BOARD OF EDUCATION
MORRISON
COMMUNITY UNIT DISTRICT #6
July
17, 2007
The
regular meeting of the Board of Education of Morrison Community Unit District
#6,
On
roll call, the following were present: Greg Houldson, Jim Prombo, Jim Ridley,
Kevin Schlueter, Steve Swanstrom, Ted Tilton and Sally Gray. Also present were Superintendent Jody Ware, Mel
Johnson, Robin Johnson, Drew Hoffman, Carol House, Dorothy Rosenow, Arnold
Snyder, Michael Stansifer, Ken Kophamer, Gabe Gomez, Angie Stansifer, Erin
Stansifer, Jan Snyder, Matt Workman, Sandra Kophamer, Brenda White, Recording
Secretary Wendy Krajnovich, and two media representatives.
President
Sally Gray called for any changes or corrections to the minutes of the last
regular Board meeting held on June 19, 2007.
Hearing none, she asked for a motion to approve the previous minutes.
Motion:
Ridley; Second: Schlueter; to approve the minutes for the regular meeting of
June 19, 2007. Ayes: seven; Nays:
none. Motion carried.
COMMUNICATIONS/PUBLIC
COMMENTS
Superintendent’s
Report
Mel
Johnson from Guardian Glass in
Dr.
Jody Ware presented a retirement gift to Jan Snyder, who is retiring after 26
years as a special needs van driver for MCUD #6. Comments were made by some of those present
regarding memories of her many years of service. Special treats for the occasion were enjoyed
by all present.
It
was noted that a public joint meeting with the Morrison and River Bend school
boards will be held on Tuesday, September18th at 6:30 P.M. in the Media Center
at Morrison High School. Representatives
from the Consulting and Resource Group will be there to present and discuss the
recent consolidation study they prepared for the two districts.
Dr.
Ware also reported on FY07 funding received recently from the State, and bulk
ordering of office and classroom supplies that was done this summer to reduce
costs. Lists of needed items were sent
out for bids. The bulk of the orders
went to School Specialty.
Building
Administration
There
were no building administrators present.
Public
Comments
There
were no public comments.
Board
Comments
There
were no comments made by Board members.
INFORMATIONAL
REPORTS
Financial
Report as of June 30, 2007
The
Financial Report was reviewed.
Treasurer’s
Report as of June 30, 2007
The
Treasurer’s Report was reviewed.
RECORD
OF MINUTES OF THE REGULAR MEETING OF THE BOARD OF EDUCATION
MORRISON
COMMUNITY UNIT DISTRICT #6
July
17, 2007
Financial
Comparisons: FY05, FY06, FY07
The
Financial Comparisons report was reviewed.
2006-2007
Volunteer Hours
Volunteer
Coordinator Brenda White was present to give a final report to the Board on
volunteer hours for the 06-07 school year.
She had prepared spreadsheets for all buildings, and had separated the
volunteer hours in categories of classroom, field trips, athletic boosters and
music boosters.
NSSE
Results
Dr.
Ware reported on the results of the surveys administered to teachers,
educational support staff, and senior students.
Survey answers to questions are bubbled in on scantron sheets which are
shipped to the National School Survey for Evaluation to be tabulated. We receive individual school results and a
district report.
Health/Life
Safety Summer Work Update
Dr.
Ware discussed a report on the progress of summer work projects prepared by
Dean Wallace, Director of Facilities.
Many
projects have already been completed.
2007-2008
Staff Development Plan
Dr.
Ware reviewed the Staff Development Plan for the 2007-2008 school year. A number of workshops are also being offered
this summer for staff.
Extra-Curricular
Budget Report
Dr.
Ware reviewed the extracurricular budget for the coming school year and
reported on the recent meeting of the extracurricular committee. Interest was expressed by some Board members
to set a future goal of eliminating student extra-curricular costs.
Hinz
Claim Management
Dr.
Ware reported that Greg Manuel from Hinz Claim Management had toured the
district’s buildings to help identify hazards to reduce or eliminate employees’
potential for injuries or loss. He identified
a few areas of concern, but said that overall our facilities are in excellent
condition.
Best
Three Months Average Daily Attendance
Dr.
Ware prepared a chart showing the district’s yearly best three months of attendance
over the past nine years. The best three
months daily average attendance is used to calculate General State Aid. As student enrollment decreases, the less
general state aid our district receives, and vice versa; higher student
attendance generates more general state aid.
CONSENT
AGENDA
Motion:
Prombo; Second: Houldson; to approve the items on the consent agenda consisting
of: District Bills as of July 17, 2007; Financial Report as of June 30, 2007;
Treasurer’s Report as of June 30, 2007; Financial Comparisons FY05, FY06, FY07;
Personnel Recommendations, and disposal of the closed session tape from January
17, 2006. Ayes: Ridley, Schlueter,
Swanstrom, Tilton, Houldson, Prombo, Gray.
Nays: none. Motion carried.
ACTION
ITEMS
Resolution
to Approve Designated Depositories and Authorized Signatures
Motion:
Swanstrom; Second: Schlueter; to adopt the resolution designating the District
depositories, accounts and authorized signatures as presented. Ayes: Schlueter, Swanstrom, Tilton, Houldson,
Prombo, Ridley, Gray. Nays: none. Motion carried.
RECORD
OF MINUTES OF THE REGULAR MEETING OF THE BOARD OF EDUCATION
MORRISON
COMMUNITY UNIT DISTRICT #6
July
17, 2007
Food
Bid Acceptance
Motion:Schlueter;
Second: Ridley; to allow the Director of Food Service, Sheila Richmond, to
accept the lowest cafeteria/food bid items from participating vendors. Ayes: Swanstrom, Tilton, Houldsdon, Prombo,
Ridley, Schlueter, Gray. Nays: none. Motion carried.
Fuel
Bid Acceptance
Motion:
Schlueter; Second: Ridley; to accept the fuel bid from Gold Star FS, Inc. Ayes: Tilton, Houldson, Prombo, Ridley,
Schlueter; Abstain: Swanstrom, Gray; Nays: none. Motion carried.
District’s
Hazardous Routes
Eight
areas are deemed hazardous transportation routes. No new concerns have been received from
parents or community members at this time.
Motion:
Prombo; Second: Schlueter; to adopt the 2007-2008 hazardous transportation
routes. Ayes: Houldson, Prombo, Ridley,
Schlueter, Swanstrom, Tilton, Gray.
Nays: none. Motion carried.
School
Improvement/Inservice/Institute Days
Motion:
Prombo; Second: Swanstrom; to approve the School Improvement, Inservice, and
Institute dates as scheduled for the 2007-2008 school year. Ayes: seven; Nays: none. Motion carried.
Release
of District Property – Food Van
As
the district food van has been replaced, the previous van needs to be released
from district property so it can be sold, disposed of, or given away.
Motion:
Ridley; Second: Houldson; to release the district ‘s food van from inventory and
insurance. Ayes: Houldson, Prombo,
Ridley, Schlueter, Swanstrom, Tilton, Gray.
Nays: none. Motion carried.
Deletion/Addition
of High School Activity Accounts
Motion:
Schlueter; Second: Ridley; to delete thirteen high school activity accounts –
Band Trip, Business Ed., Class of 1998, Class of 1999, Class of 2000, Class of
2001, Class of 2002, Class of 2003, Class of 2004, Class of 2005,
Entrepreneurship, National Honor Society, Pool Pop , and add one activity
account – Class of 2011. Ayes: seven;
Nays: none. Motion carried.
Change:
Resolution of Preparing a Tentative Budget
Due
to lack of information from the state regarding money for the 2007-2008 school
year, it is requested that preparation of the annual budget be delayed with
regards to receiving more accurate calculations.
Motion:
Tilton; Second: Prombo; to adopt the resolution to put the 2007-2008 budget on
display at the August 14th Board meeting, and hold the public
hearing on September 25, 2007. Ayes:
Ridley, Schlueter, Swanstrom, Tilton, Houldson, Prombo, Gray. Nays: none.
Motion carried.
COMMITTEE
REPORTS
Policy
Committee
No
report
Strategic
Planning
No
report
Personnel/Negotiations
No
report
RECORD
OF MINUTES OF THE REGULAR MEETING OF THE BOARD OF EDUCATION
MORRISON
COMMUNITY UNIT DISTRICT #6
July
17, 2007
Finance
Committee
No
report
Facilities
Committee
No
report
Citizens’
Advisory Committee
No
report
Extra-Curricular
Committee
Jim
Ridley reported that the committee had met on June 25th. They reviewed the budget and expenditures.
Insurance
Committee
No
report
Local
Wellness Committee
No
report
Energy/Utility
Committee
No
report
CLOSED
SESSION 8:16 P.M.
Motion:
Houldson; Second: Schlueter; to enter into closed session to discuss the
purchase or lease of real property for the use of the public body, including
meetings held for the purpose of discussing whether a particular parcel should
be acquired. Ayes: Houldson, Prombo,
Ridley, Schlueter, Swanstrom, Tilton, Gray.
Nays: none. Motion carried.
RETURN
FROM CLOSED SESSION 8:46 P.M.
Motion:
Prombo; Second: Ridley; to conclude the closed session and return to open
session. Ayes: Prombo, Ridley,
Schlueter, Swanstrom, Tilton, Houldson, Gray.
Nays: none.
ACTION
FROM CLOSED SESSION
Motion:
Schlueter; Second: Houldson; to approve the minutes of the previous closed
session held on June 19, 2007. Ayes:
Ridley, Schlueter, Swanstrom, Tilton, Houldson, Prombo, Gray. Nays: none.
Motion carried.
Board
President Sally Gray adjourned the meeting by consent at 8:50 P.M.
(President)
______________________________________________
(Secretary)
______________________________________________ Date Approved
__________________________